By-laws / Constitution

Mississippi Association of Polygraph Examiners

Article I
The name of this Association shall be: Mississippi Association of Polygraph Examiners hereinafter referred to as MAPE.

Article II
Objectives of the MAPE:
The objectives of the MAPE shall be to advance the use of the polygraph as a profession and as a means of promoting social welfare by the encouragement of the use of the polygraph in its broadest and most liberal manner; by promotion of research into the instrumentation and techniques; by the improvement of the qualifications of polygraph examiners through high standards of professional ethics, conduct, education and achievement; to unify polygraph examiners throughout the state and rekindle their interest in the use of polygraph and the MAPE, by the increase and diffusion of polygraph technology through meetings, professional contacts, reports, papers, discussions and publications thereby to advance scientific, professional and public welfare and to keep the MAPE informed of member sentiment and urge the membership's active participation in civic and community affairs where the polygraph is concerned; and to publicize the name and prestige of the MAPE.

Article III
Membership and Voting Rights:

  1. There are four classes of membership: Member, Affiliate, Honorary, and Life.
    • Member - To qualify for full privileges and standing as a member, the applicant must be an examiner licensed by the State of Mississippi.
    • Affiliate - Persons who possess a sincere interest in the polygraph field shall be eligible for membership as affiliate members of the MAPE. Applicants for affiliate membership may include representatives of polygraph instrument manufacturers, personnel involved in the research of polygraph instrumentation and techniques, and any other persons who are approved by the membership committee as having a valid professional interest in the polygraph field. A) Affiliate members in good standing shall be eligible to attend and participate in all activities of the MAPE open to membership, but shall not represent themselves as being other than affiliate members of the MAPE. B) Affiliate members shall have no voting rights in matters before the MAPE nor are affiliate members eligible for election to office in the MAPE.
    • Honorary - Those persons who shall have been nominated by a two-thirds majority of the Board of Directors and approved by a majority vote of the membership of the MAPE as having made significant and outstanding contributions to the polygraph field may be extended honorary membership in the MAPE. Any member in good standing in the MAPE may suggest a nominee for honorary membership to the Board of Directors. A) Honorary members shall be eligible to attend and participate in all activities of the MAPE open to its membership, but shall not represent themselves as being other than honorary members. B) Honorary members shall have no voting rights in matters before the MAPE nor are they eligible for office in the MAPE. Honorary members shall be exempt from all dues and assessments of the MAPE.
    • Life - Those MAPE members who shall have been nominated by a two-thirds majority of the Board of Directors and approved by a majority vote of the membership of the MAPE may be elected to life membership. A) A life member shall be exempt from all dues, fees, and assessments but shall be entitled to vote in all matters before the MAPE. B) A life member shall not be eligible for elected office.
  2. Waiver of Membership Requirements-None
  3. Termination of Membership A member shall be dropped from membership for conduct which tends to injure MAPE, affects adversely its reputation, or which is contrary to or destructive of its objectives. The process of actions to terminate the membership of a member shall be as follows:
    1. Allegations of injurious conduct shall be submitted to the membership committee, which shall have the power to conduct the necessary investigation of the allegations and shall determine whether the matter should be presented to the Board of Directors for their review and necessary action.
    2. Conviction of a member for any felony, or a misdemeanor, involving moral turpitude automatically brings his case to the membership committee and the member shall be dismissed from the membership by the Board of Directors without a hearing.
    3. In all other cases Membership committee shall recommend action only after the member has been informed of the nature of the allegation.
    4. The membership committee shall inform the member of any recommendations or actions in such cases which have been forwarded to the Board of Directors. The member shall have thirty days from the date he receives such notification to notify the Board of Directors that he intends to present his case before them. The date of the actual presentation of his case by the member to the Board of Directors shall be agreed upon between the parties involved.
    5. If a member does not avail him or herself of the opportunity to present his case, nor make his intention to appeal known to the Board of Directors within the thirty day limit, the Board of Directors by a three-fourths majority vote shall be requested to resign from MAPE or whether he shall be dismissed from membership.
    6. If a member appeals and presents his case before the Board of Directors, the Board shall inform the member of its decision and shall be three-fourths majority vote, permit the member to resign, suspend the member from membership, or dismiss any or all charges against the member.
    7. Any member who shall have been dismissed from membership or permitted to resign under provisions of this section may be allowed to reapply for membership after five years have elapsed from the date of final determination of the Board of Directors. Upon satisfactory proof or evidence that professionally and ethically the member meets the standards for admission into membership in the MAPE, the Board of Directors, at their discretion, may reconsider the application on its merits.
    8. Upon proper request any member may resign without prejudice from the MAPE or may be considered for non-professional status within the organization. Such requests shall be approved by a simple majority of the Board of Directors.
    9. Members, regardless of type, shall be suspended automatically for non-payment of current financial obligations within 30 days after the due date.
    10. The provisions of Article III, C, shall apply to all classes of membership in the MAPE as outlined in Article III, A, 1,2,3 & 4.
  4. Voting Rights
    All members meeting the requirements of Article III, A, 1, shall be considered ipso facto voting members of the MAPE and shall have the right to exercise their right to vote in all elections requiring general membership participation. There shall be no absentee voting or voting by proxy.
  5. Reinstatement of Membership
    1. Any member who resigned without prejudice from the MAPE may be reinstated upon request to the type of membership for which he was qualified at the time of his/her resignation.
    2. Any member who was suspended for non-payment of financial obligations may be reinstated upon request to the type of membership for which he was qualified at the time of his suspension; provided, that this request for reinstatement includes payment of all fees due the MAPE to the date of his suspension.
    3. Reinstatement into membership may be accomplished upon recommendation of the membership committee and approval of the Board of Directors.

Article IV
OFFICERS
The officers of the MAPE shall be President, Vice-President, Secretary, and Treasurer. All elected officers shall be bona fide residents of the State of Mississippi at the time of their election. If an officer moves out of the State of Mississippi during his term of office, the office shall be vacated.

  1. President - The president shall be elected for a term of one year and shall be the presiding chairman at all official meetings of the MAPE. He shall have general supervision over the affairs and administration of the MAPE. He shall perform such other duties as the Board of Directors may assign him or as may be provided by this constitution and by-laws. He shall represent the MAPE at all official functions and have the authority to designate the Vice President to act in his behalf should the President be unable to present himself. He shall call meetings of the MAPE or of the Board of Directors when required to do so by a majority of the Board of Directors, or upon written request by one-half of the voting members of the MAPE. He shall appoint all committees except as herein provided.
  2. Vice-President - The Vice-President shall carry out any duties requested of him by the President. He shall perform the duties of the President in the absence of the President.
  3. Secretary - It shall be the duty of the Secretary to record all resolutions, minutes and proceedings of the MAPE and the Board of Directors. He shall conduct correspondence relating to the MAPE, issues notices of all meetings of the MAPE and the Board of Directors. He shall keep a current record of the membership and shall perform all duties pertaining to the office of Secretary that the MAPE from time to time direct. He shall publish annually a list of members of the MAPE which shall include their last known address and type of membership held.
  4. Treasurer - The Treasurer shall be custodian of all funds and securities of the MAPE and promptly deposit all funds in designated banks. He shall act as financial advisor to the President and Board of Directors on all budgetary matters and problems of finance. He shall keep accurate records of receipts and disbursements and shall pay all bills promptly. His records shall be made available upon request of the Audit Committee and shall be audited by them annually prior to the annual business meeting of the MAPE. He shall make a report to the membership at each regular meeting of the MAPE and to the Board of Directors as to the status of the Treasury when requested to do so.
  5. Death or Resignation of Officers - In the event of the death or resignation of an Officer of the MAPE, the President shall be empowered to select a member in good standing to serve the unexpired term of the deceased or resigning officer. In the event of the death or resignation of the President, the Vice President shall perform the duties of the President until the next annual election. If the Vice President is deceased or unable to serve, the membership by majority vote will elect the acting President for the unexpired term.

Article V
Board of Directors

  1. The Board of Directors shall consist of the elected Officers of the MAPE.
    The Board of Directors shall be chosen by the President at the beginning of each fiscal year to ser for the fiscal year, January 1-December 31. The Board of Directors shall consist of 4 members in good standing and approved by the membership. The Board of Directors will perform the functions of all other standing committees either through direct or indirect action. The current officers will act in an advisory capacity and will not have any voting rights on the Board of Directors. Amendment adopted April 19, 2004.
  2. The immediate past President shall serve as Chairman of the Board of Directors.
  3. The Chairman of the Board of Directors shall exercise his vote only in a tie.
  4. The Board of Directors shall meet annually just prior to the annual business meeting of the MAPE and at such other times as may be necessary on call of the Chairman of the Board. A quorum of the Board of Directors shall consist of a minimum of three members.
  5. In case of disability, resignation or death of a member of the Board of Directors, the President shall select a member to fill the unexpired term of the resigned, disabled, or deceased person.
  6. The Board of Directors shall be the responsible body for administration of the MAPE. It will establish matters of policy and will be responsible for approving publicity release or to take a public stand on any issue either on a personal or company basis; however, no individual will have the right to make public statement purporting to reflect the views of the MAPE without prior approval of a majority of the Board of Directors.
  7. In the interval between the scheduled meetings of the MAPE, the Board of Directors shall have the authority to take such actions as necessary for the conduct of the MAPE's business and affairs in accordance with this Constitution and By-Laws. The Board of Directors shall make a report of its transactions at each scheduled meeting of the MAPE.

Article VI
Nominations and Elections

  1. Thirty days prior to annual business meeting of the MAPE, the President shall name three members, none of whom hold an office or directorship in the MAPE, to serve as the Nominating Committee.
  2. The Nominating Committee shall meet prior to the annual business meeting.
  3. The Nominating Committee shall present its report at the annual business meeting of the MAPE, at which time the President shall permit additional nominations to be made as may be desired by the membership.
  4. Voting shall be by secret ballot and installation of the newly elected officers shall take place at the annual business meeting of the MAPE.

Article VII
Standing Committees

The following standing committee shall be appointed annually by the newly elected President:

The Board of Directors will perform or direct to be performed all functions of standing committees.Amendment adopted April 19, 2004.

  • Membership Committee - Shall be empowered to examine the qualifications of applicants for all types of membership in the MAPE. It shall perform such investigations as may be required in their discretion to determine the eligibility for membership of such applicants. Names of applicants for membership shall be circulated among the membership of the MAPE at least thirty days prior to nominating the applicants to the Board of Directors in order to permit the expression of approval or disapproval by the members. The Membership Committee shall present its nominations for admission of qualified applicants to the Board of Directors. The Membership Committee shall also consider charges against members and make their appropriate recommendations to the Board of Directors.
  • Auditing Committee - The President shall appoint annually an Auditing Committee, consisting of at least three members who do not hold elected office in the MAPE. This committee shall audit he books and records of the treasurer. It shall make known to the Board of Directors any discrepancies found in the audit of the Treasurer's records.
  • Seminar Committee - Following the annual business meeting of the MAPE, the President shall appoint a Seminar Committee consisting of three members. The President shall appoint the chairman for all seminars held during the ensuing year by MAPE. At their discretion, program chairmanship may be rotated among members of the committee. It shall be the duty of this committee to make all arrangements for seminars sponsored by the MAPE, to include location exact dates, meeting room, living accommodations, and general seminar programs.

Article VIII
Amendments

  1. The constitution may be amended at any regular scheduled meeting of the MAPE by a favorable vote of two-thirds majority of the members present and voting. No amendment will be voted upon unless a copy of proposed amendment shall have been sent to every member of the MAPE at least thirty days prior to the meeting at which it is to be brought up.
  2. Amendments may be proposed by any member to the Board of Directors and shall be submitted to the general membership either on order of the Board of Directors or on petition signed by a five member in good standing of the MAPE.
  3. Amendments shall take effect immediately when approved unless otherwise stated in the amendment.

Article IX
Parliamentary Authority

The Parliamentary Authority for the MAPE shall be Robert's Rules of Order (Revised) in all instances not covered by the Constitution and By-Laws.

By-Laws

Fiscal Year - The Fiscal Year of the MAPE shall run from January 1 to December 31.

Annual Business Meeting - The annual business meeting of the MAPE shall be held during the month of January at the location to be decided upon by the general membership.

Schedule of Meetings - Regular scheduled meetings of the MAPE shall be held no less than once each quarter. Regular meetings of the MAPE shall be no less than two (2) times each year. Amendment adopted April 19, 2004.

Membership Fees - The annual fee for members shall be $20.00 per annum. The annual fee for affiliate members shall be $20.00 per annum. Membership annual fees increased to $50.00. Amendment adopted April 19, 2004.

Newsletter - A MAPE internal newsletter shall be published on a quarterly basis.

The monies collected by the MAPE shall be deposited in a bank designated and approved by the Board of Directors. All expenses shall be paid by check. All checks drawn on the MAPE account shall be signed by the Treasurer.

All members of the MAPE shall be entitled to the floor at any meeting, but only members in good standing are eligible to vote upon motions, election of officers and other business of the MAPE before the membership.

Public criticism of one member by another, other than before the Board of Directors, is condemned and expressly forbidden for all members of the MAPE.

The incorporated name of the MAPE and or the use or reproduction of its seal shall be limited to the letterheads of members in good standing only. Any other use must be approved by a majority vote of the Board of Directors.

Any member, regardless of the type of membership, may indicate in an autobiography, or in a oral pronouncement that he hold membership in the MAPE provided that the exact type of membership is stated.

Any motion to change or amend the By-Laws must be submitted to the membership no less than thirty days prior to the meeting at which it is to be voted upon. A favorable majority vote of members in good standing and in attendance at the meeting in which the change or amendment is brought up for a vote, shall cause the amended or new By-Law to be incorporated into the existing By-Laws and takes effect at once unless otherwise specified.

Article X

Standards of Practice

Effective April 19, 2004 MAPE members are to adhere to the same Standards of Practice currently published by the American Polygraph Association.(Refer to www.polygraph.org for the current standards)